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Readiness and Approval

The Stage 4 assists in evaluating the project readiness and approval.

The following information will assist with the analysis of project readiness and approval. It will provide sample contract language that addresses accessibility. This can be addressed in whole or in part through using the preferred sample language below.

 

Business Analysis | Alternative Analysis | Solution-Development | Approval


Analyst

Project Manager

What to consider?

What to do?

Contract Language

Federal and State Standards Sample

(Web-based Systems)

Prior to implementation of any web-based system, and prior to each subsequent release, the Contractor shall document that the system complies with all applicable technical and functional performance criteria, as determined by customer agencies, of:

  • Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Sec. 794d), and regulations implementing that act as set forth in 36 CFR 1194, "Electronic and Information Technology Accessibility Standards;" and
  • Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. 12101 et seq.) including, but not limited to, compliance with the accessibility standards of the Web Content Accessibility Guidelines (WCAG) 2.0 Level AA for web-based applications and other electronic and information technology.

Since Government codes are continually under update and revision, staff should ensure contract language requires product compliance with the current version of accessibility government codes at all times. This includes during planning, development, and implementation. If such language does not exist in the contract, then the vendor is only obligated to comply with the codes at the time they sign the agreement.

Contract Language

Federal and State Standards Sample (Testing)

Consider using the following contract language addressing accessibility:

The Contractor shall include accessibility testing in the Software Development Life Cycle (SDLC) for all releases and certify in its release notes that the release complies with the accessibility standards.

The Contractor shall, at a minimum, conduct a regression test annually for conformance to accessibility standards and publish a test report that documents the test plan, tools, methodologies followed, and the results.

The Contractor shall conduct required accessibility testing using commonly available assistive technology products, including but not limited to, screen reading software, screen magnification software, braille displays, and speech recognition software.

Contract Language

Federal and State Standards Sample

(Electronic and Information Technology)

  • All electronic documentation, training materials, and challenge response password systems must also meet the applicable accessibility standards.
  • During the course of the contract, the Contractor shall, at all times, be prepared to provide improved or additional accessibility through the continued application of new or revised Web Content Accessibility Guidelines (WCAGs) and as determined necessary by the state to ensure employees with disabilities are able to independently acquire the same information, engage in the same interactions, and enjoy the same services within the same timeframe as individuals without disabilities, with substantially equivalent ease of use.
  • The state shall have the final authority to determine whether the web-based system, subsequent releases thereof, and all electronic documentation and training materials comply with the accessibility requirements. In the event that a deficiency is identified, the Contractor shall promptly correct the problem to the satisfaction of the state.